Small business productivity hacks that will help you do more with less

Alexandra Vezirova
4 min
Small business productivity hacks that will help you do more with less

The most crucial thing you can do to operate a small business is to remain on top of things. Even if it's difficult, there are many little improvements you can do to your workflow that will help you stay organized and complete more tasks with less time and effort. In order to help you do more with less time and effort, this post will reveal some of the top productivity hacks. You'll be more productive, save time, and make more money.

It takes a lot of effort to expand a small business. You must strike a balance between meeting the requirements of your clients, staff, and self. Additionally, you're always seeking innovative approaches to boost efficiency and production.

Set SMART goals

One of the most basic and important things you can do to increase productivity is to make sure that you’re setting goals that are specific, measurable, achievable, relevant, and time-bound. This is what’s known as SMART goals, and they’re a great way to make sure that you’re focused on what matters most and getting the most out of your time.  For instance, while ''increasing website traffic by 20%'' is a good objective, ''increase website traffic by 20% by concentrating on Facebook advertisements'' is preferable. It is time-bound, quantifiable, and attainable. You can set SMART goals for yourself on a daily, weekly, or monthly basis. Just a few interesting goals will keep you motivated to accomplish them since they are always on your mind. It's difficult to start moving it at first, much like turning a massive, heavy flywheel while it's at rest. But as long as you keep putting your shoulder into the same few objectives, you'll get momentum. Once it picks up pace, nothing will be able to stop it.

Use calendars and to-do lists strategically

Calendars and lists are two of the productivity tools that are perhaps the most useful. The key is to carefully employ these technologies rather than allowing them to rule your life. As a small business owner, your time is valuable. You frequently need to focus on a variety of responsibilities as a small business owner. Jumping between several projects or continuously reading email as it arrives might disrupt your workflow and make it hard to cross things off your to-do list. You can maintain short-term attention on one job by breaking up your day into manageable portions. It helps you better manage your time and tasks, ensuring that you devote adequate time to each one and increasing production.

To keep track of your availability to work on your business, for instance, you should utilize your calendar as a tool. Additionally, you want to utilize your calendar as a tool to keep track of client appointments and professional engagements. I suggest using Composity Calendar, which enables you to add, view, and manage all of your appointments, meetings, and other events in one location. More than that, the Calendar is integrated with the Composity Helpdesk, which makes it simple to organize projects, to-do lists, and reminders. The tasks in the list can have subtasks created for them, reference notes added, and even files attached. You won't ever again miss a crucial detail or context in a passing notice or chat!

Track your time

Time tracking provides you with a proper framework of productivity measurements and control. It aids your company in getting the outcomes it wants. Improve your time management abilities by keeping track of the time you spend on activities. Create bills, keep track of billable hours, demonstrate to clients how much work you've put in, and check your income. Engage your team so they can monitor their activity time, identify who is working on what, manage workloads, and submit attendance information to accounting and payroll. Measure daily activity time to identify areas for improvement, analyze ad hoc request time and job distribution, and boost project productivity and cost capitalization.

Use help-desk software to streamline communication with clients and leads

Many "higher-ups" are unaware of how much time is lost when calls and emails are the only methods of contact used to communicate with clients. For instance, replying to numerous email threads might take hours off of one's day. A helpdesk software makes communication a top priority by essentially replacing email and letting you and your staff prioritize your clients needs and problems. More than that - Your business can measure agent performance, track important metrics, and identify trends in customer experience. 

Automate processes where you can

The majority of inefficiencies in various business processes are caused by tedious and repetitive jobs. This involves calculating payment amounts, keeping track of recurring charges, and producing invoices. Even though these procedures may appear monotonous, even a minor mistake might have a significant negative effect on your company. 

Fortunately, you can automate these operations with Composity ERP. You might use it, for instance, to have invoices generated automatically for each new purchase your clients make.Not only can automating your billing procedure make the task simpler and faster. By ensuring that your payments are accurate and made on time, it might also help you save money. It also lowers labor expenses.